Office Memorandum-备忘录
TO: Director
From: Pierre Aries
Date: Sep. 3,2003
Subject: Reducing Staff
I have several proposals for cutting down on office staff. First, I suggest that we eliminate the full-time position of order clerk, since there is not enough work to occupy him throughout the month. Orders and requests for sales information are heaviest at the end of the month; in contrast, there is little to do the first two weeks of each month. Therefore, I recommend that we hire temporary help for the last two weeks of each month and give the orders from the first of the month to the sales department to process.
Second, now that our systems are completely computerized we no longer need a computer programmer on staff. It's true we will need computerprogramming servicers occasionally in future, for instance,when we revise our hilling system. In such cases, however, we can hire a freelance programmer. Third, I suggest that I share my secretary with the assistant office manager, thus eliminating one secretarial position. Although this will increase the managerial workload, I feel we can handle it. Moreover, we can always hire temporalT help to get us through particularly busy periods.
If these suggestions are followed,we should he able to save approximately $ 26,000 in the coming year in salaries alone. In addition, I believe these changes will result in greater work efficiency.
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